Scheduler/Administrative Assistant
Complete Grounds Care Complete Grounds Care Guthrie, OK Guthrie, OK Part-time Full-time Part-time Full-time $17 - $20 an hour $17 - $20 an hour 21 hours ago 21 hours ago 21 hours ago We are seeking a highly organized and detail-oriented Administrative Assistant to join our commercial landscape company.
As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our business by providing administrative and clerical support to various departments.
Your primary responsibilities will include managing office tasks, coordinating schedules, and assisting with customer service.
This is a dynamic role that requires excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
Office Management:
Greet visitors, answer phone calls, and respond to emails in a professional and courteous manner.
Maintain office supplies inventory, place orders as needed, and ensure the office is well-stocked.
Manage incoming and outgoing mail, packages, and deliveries.
Assist with document preparation, including typing, formatting, and proofreading.
Schedule Coordination:
Coordinate appointments, meetings, and travel arrangements for executives and team members.
Maintain and update calendars, ensuring accuracy and timely reminders.
Schedule and coordinate employee training sessions, events, and conferences.
Customer Service Support:
Assist with customer inquiries, provide information about our services, and address customer concerns in a friendly and professional manner.
Liaise with clients to schedule appointments and ensure efficient communication between customers and our team.
Collaborate with the sales and operations teams to ensure timely and accurate processing of customer orders and service requests.
Data Management and Reporting:
Maintain accurate and up-to-date records of customer information, contracts, and project details.
Assist with data entry, database management, and generating reports as required.
Compile and organize financial documents, invoices, and receipts.
General Administrative Support:
Assist various departments with administrative tasks, such as filing, scanning, and photocopying.
Support HR with onboarding new employees, maintaining employee records, and coordinating employee events.
Assist with special projects and other duties as assigned.
Requirements:
High school diploma or equivalent; additional administrative certifications or relevant training is a plus.
Proven experience as an administrative assistant or in a similar role.
Excellent organizational and time management skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and comfortable learning new software.
Strong verbal and written communication skills, with a keen attention to detail.
Ability to handle sensitive and confidential information with integrity and professionalism.
Strong problem-solving skills and the ability to work independently and as part of a team.
Previous experience in the landscape or construction industry is preferred but not required.
Join our team and contribute to the success of our commercial landscape company.
As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our business, supporting our team, and providing exceptional service to our customers.
If you are an organized and proactive individual with a passion for administrative excellence, we encourage you to apply! Job Types:
Full-time, Part-time Pay:
$17.
00 - $20.
00 per hour
Benefits:
Flexible schedule Paid time off Parental leave Schedule:
4 hour shift 8 hour shift Day shift Monday to Friday No nights Overtime Weekend availability Supplemental pay types:
Bonus pay Ability to commute/relocate:
Guthrie, OK 73044:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Preferred) Work Location:
Hybrid remote in Guthrie, OK 73044.
Estimated Salary: $20 to $28 per hour based on qualifications.
As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our business by providing administrative and clerical support to various departments.
Your primary responsibilities will include managing office tasks, coordinating schedules, and assisting with customer service.
This is a dynamic role that requires excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
Office Management:
Greet visitors, answer phone calls, and respond to emails in a professional and courteous manner.
Maintain office supplies inventory, place orders as needed, and ensure the office is well-stocked.
Manage incoming and outgoing mail, packages, and deliveries.
Assist with document preparation, including typing, formatting, and proofreading.
Schedule Coordination:
Coordinate appointments, meetings, and travel arrangements for executives and team members.
Maintain and update calendars, ensuring accuracy and timely reminders.
Schedule and coordinate employee training sessions, events, and conferences.
Customer Service Support:
Assist with customer inquiries, provide information about our services, and address customer concerns in a friendly and professional manner.
Liaise with clients to schedule appointments and ensure efficient communication between customers and our team.
Collaborate with the sales and operations teams to ensure timely and accurate processing of customer orders and service requests.
Data Management and Reporting:
Maintain accurate and up-to-date records of customer information, contracts, and project details.
Assist with data entry, database management, and generating reports as required.
Compile and organize financial documents, invoices, and receipts.
General Administrative Support:
Assist various departments with administrative tasks, such as filing, scanning, and photocopying.
Support HR with onboarding new employees, maintaining employee records, and coordinating employee events.
Assist with special projects and other duties as assigned.
Requirements:
High school diploma or equivalent; additional administrative certifications or relevant training is a plus.
Proven experience as an administrative assistant or in a similar role.
Excellent organizational and time management skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and comfortable learning new software.
Strong verbal and written communication skills, with a keen attention to detail.
Ability to handle sensitive and confidential information with integrity and professionalism.
Strong problem-solving skills and the ability to work independently and as part of a team.
Previous experience in the landscape or construction industry is preferred but not required.
Join our team and contribute to the success of our commercial landscape company.
As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our business, supporting our team, and providing exceptional service to our customers.
If you are an organized and proactive individual with a passion for administrative excellence, we encourage you to apply! Job Types:
Full-time, Part-time Pay:
$17.
00 - $20.
00 per hour
Benefits:
Flexible schedule Paid time off Parental leave Schedule:
4 hour shift 8 hour shift Day shift Monday to Friday No nights Overtime Weekend availability Supplemental pay types:
Bonus pay Ability to commute/relocate:
Guthrie, OK 73044:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Preferred) Work Location:
Hybrid remote in Guthrie, OK 73044.
Estimated Salary: $20 to $28 per hour based on qualifications.
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